--- title: "Free Vaira account: How can I use photo documentation with the Vaira app?" description: Hier erfährst du, wie du die Gratis-Fotodokumentation von Vaira nutzen kannst. --- [Skip to content](https://support.vaira.app/en/free-vaira-account-how-can-i-use-photo-documentation-with-the-vaira-app#main-content) English Show submenu for translations [![App Icon - Orange Gradient + Logo - White Gradient- 512px](https://support.vaira.app/hs-fs/hubfs/Vaira%20Design-Elemente/App%20Icon%20-%20Orange%20Gradient%20%2B%20Logo%20-%20White%20Gradient-%20512px.png?width=50&height=50&name=App%20Icon%20-%20Orange%20Gradient%20%2B%20Logo%20-%20White%20Gradient-%20512px.png)](https://support.vaira.app/?hsLang=en) - [Ticket erstellen](https://vaira.app/bug) - [Zum Kundenportal](https://support.vaira.app/tickets) Open main navigation Close main navigation - [Ticket erstellen](https://vaira.app/bug) - [Zum Kundenportal](https://support.vaira.app/tickets) - English Show submenu for translations - [kostenlosen Account erstellen](https://vaira.app/kostenlos) [kostenlosen Account erstellen](https://vaira.app/kostenlos) Hallo. Wie können wir dir helfen? - There are no suggestions because the search field is empty. 1. [Vaira Knowledge Database](https://support.vaira.app/en?hsLang=en) 2. [Installation](https://support.vaira.app/en/installation?hsLang=en) 3. [Use Vaira for free – free account & 14-day-test version](https://support.vaira.app/en/installation?hsLang=en#use-vaira-for-free-free-account-14-day-test-version) October 18, 2024 # Free Vaira account: How can I use photo documentation with the Vaira app? ## In this article, you will learn how to create a process and practically carry out the photo documentation with the Vaira app as part of the free “Photo documentation” package. **Before you start**: If you do not yet have a free Vaira account, have not yet installed the app or do not know how to log into Vaira Office or the app, read this article first: [**How can I use Vaira for free?**](https://support.vaira.app/wie-kann-ich-vaira-kostenlos-nutzen?hsLang=en) [**You can find the instructions for working with Vaira Office on your PC here**](https://support.vaira.app/kostenloser-vaira-account-wie-kann-ich-in-und-mit-dem-vaira-office-arbeiten?hsLang=en). ### **Using the photo documentation workflow in the Vaira app** If you have not yet created a process in Vaira Office, you will be greeted by an extra screen with a small graphic. If you have, you will already see processes listed here. However, this does not change the further procedure. #### **Create a process in the Vaira app** Open the Vaira app on your smartphone or tablet (iOS or Android) and log in if you haven't already done so. If you don't know how to do this, you can find out here: [**How can I log in to Vaira Office?**](https://support.vaira.app/wie-kann-ich-mich-in-die-vaira-app-einloggen?hsLang=en) You are now in the process list, which is probably still empty at the moment. We would like to change that. Click on the **plus** symbol at the bottom right. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%201-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%201-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%201-jpg.jpeg?hsLang=en) This will show you the two workflows you can use to create a process. We are using the **Freemium - Photo documentation** workflow here. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%202-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%202-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%202-jpg.jpeg?hsLang=en) A task is automatically created, which you can view in your task list with basic information. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%203-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%203-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%203-jpg.jpeg?hsLang=en) Click on it to edit it further. ### Starten wir die Bearbeitung des Vorgangs! First you get to the **dashboard** here. It will probably look even emptier for you, as you have not yet filled in any fields in Vaira Office. If you have, it should look like ours. This dashboard fills up interactively as soon as you have filled in the fields in this process. More on this later. **Good to know**: At the top, you have the option to switch to **chat** as well as **tasks**. In the free version of Vaira, however, you only work alone in the company, so no one will reply to your chat messages here 🙁 If you want more entertainment, you can try it out in our [**free 14-day full version**](https://support.vaira.app/wie-erhalte-ich-die-14-tage-vollversion-zum-testen?hsLang=en). But now you want to work, so click on **Tasks** at the top next to **Dashboard**. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%204-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%204-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%204-jpg.jpeg?hsLang=en) You will now see a single task consisting of the **Photo documentation** form. You can already see a green tick here, as none of our fields are mandatory, so the task could even be submitted empty. Click on the Photo **documentation** box to access the fields. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%205-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%205-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%205-jpg.jpeg?hsLang=en) Here you can now see the fields that you can fill in. At the top is the special field **Photo documentation**. If you click on this, the camera on your smartphone will start. More on this later. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%206-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%206-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%206-jpg.jpeg?hsLang=en) It is best to first enter the **address** as a simple text and then you can select an **execution date** in the calendar. The **Transaction type** field is a field that you cannot edit. It is a *read-only*field, so you can only read it but not edit it. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%207-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%207-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%207-jpg.jpeg?hsLang=en) As soon as you have done all this, you will also find the card view in the dashboard along with the information you have entered. But now we start the exciting part: the photo documentation! #### Let's start the photo documentation! The structure of the photo documentation does not differ from the Vaira license version. Clicking on the top field **Photo documentation** opens a selection. As this is a photo field, you can choose whether you want to take a new photo or whether you want to load one or more photos from your gallery into the field. [![](https://support.vaira.app/hs-fs/hubfs/IMG_7905-PNG.png?width=185&height=400&name=IMG_7905-PNG.png)](https://support.vaira.app/hubfs/IMG_7905-PNG.png?hsLang=en) **Good to know**: The appearance of menus can differ from smartphone to smartphone. There are major differences in style between iOS and Android in particular. However, the functionality of the Vaira app is almost identical for both operating systems - only the additional LiDAR sensor on some iOS devices makes a bigger difference. For this guide, we will go the way of the new photo. So click once on **Camera**. **Important**: Your smartphone may now ask you for camera authorization. You must grant this to Vaira, otherwise the app will not be able to take any photos. A camera view then opens. ### Fotos aufnehmen [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2013-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2013-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2013-jpg.jpeg?hsLang=en) Various options are available to you on the screen, which you are also familiar with from normal photo apps. - Use the **button at the bottom center** to take new photos. - Start at the bottom left with the **crossed-out circle icon**. A thumbnail of the last photo you took will be displayed here later and you can click on it to view all the photos you have taken again. - The **button at the bottom right** changes the camera to be used - so you can use it to switch whether you want to use the front camera or the rear camera. - The indication “1.0x” **above the camera button** shows you the current zoom level. You can zoom as usual with two fingers. If you place two fingers (usually thumb and index finger) anywhere on the photo screen, you can zoom in closer by moving your fingers apart. When you bring them together, the camera zooms out again. - At the top right, you can activate the **flashlight** on your smartphone using the **flash icon**. When you have finished taking pictures, you can save your photos using the tick in the top right-hand corner and go straight back to your tasks. - The **arrow at the top left** takes you back to your tasks without saving. If you have unsaved photos, the Vaira app will ask you again whether you really want to discard them. ### View and delete photos you have taken Back in your task overview? Then you will now see the photos in the corresponding photo field. These can be freshly taken photos (like the first two construction site photos) as well as photos from your gallery (mhhh, delicious, pancakes). [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%208_ed-png.png?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%208_ed-png.png)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%208_ed-png.png?hsLang=en) If you click on the **camera** icon here, you can take more photos directly. However, if you click on or on **one of the photos** , you will open the contents of the photo field - i.e. an overview of the photos you have taken. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2014-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2014-jpg.jpeg)](https://support.vaira.app/hubfs/Screenshot_2022-10-24-13-46-12-32_3645c7385afa5938c801c91609db48be-jpg.jpeg?hsLang=en) You can use the **plus** symbol at the bottom right to take new photos or add more via the gallery. You can delete all the photos you have taken using the **trash can** icon at the top right. If you click on **an individual photo**, you will be taken to the detailed view. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2015-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2015-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2015-jpg.jpeg?hsLang=en) Here you can go back to your photo overview using the **arrow at the top left**. You can delete this individual photo using the **trash can** icon. In detail mode, you can also **swipe left and right** to go to the next or previous photo without always having to go back. You can also **zoom in and out with a finger gesture**. You can add a description to the picture using the **text field at the bottom**. You will then also see this in your picture overview. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2016-jpg.jpeg?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2016-jpg.jpeg)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%2016-jpg.jpeg?hsLang=en) ### Complete the task Once you are happy with your photo collection and - optionally - have also filled in the other fields, you can complete this task by clicking on “Save” at the bottom right. [![](https://support.vaira.app/hs-fs/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%208_ed-png.png?width=182&height=400&name=2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%208_ed-png.png)](https://support.vaira.app/hubfs/2024-09-03%20Vaira%20kostenlos%20nutzen%20-%20Vaira%20App%20-%20Fotodoku%20-%208_ed-png.png?hsLang=en) ### Our documentation synchronizes Clicking **Save** saves the data in your Vaira app. At the same time, the data is also synchronized with the Vaira platform if you have an internet connection. You can recognize this by the **grey clock** symbol. [![](https://support.vaira.app/hs-fs/hubfs/IMG_7908-PNG.png?width=185&height=400&name=IMG_7908-PNG.png)](https://support.vaira.app/hubfs/IMG_7908-PNG.png?hsLang=en) This synchronization may take a while if you have a large amount of data - for example, due to extensive surveys or many photos. However, Vaira also synchronizes the data in the background. This means that you do not have to wait in this view until the data is synchronized. As soon as you see a green tick here, your data is also available to all other process participants in their Vaira app and in Vaira Office. [![](https://support.vaira.app/hs-fs/hubfs/IMG_7909-PNG.png?width=185&height=400&name=IMG_7909-PNG.png)](https://support.vaira.app/hubfs/IMG_7909-PNG.png?hsLang=en) When the green tick indicates that all data has been synchronized, you can click on **Finish** at the bottom right of the tile. Congratulations! You have now successfully completed your first free photo documentation with Vaira. 🚀 In this article, you will learn how you can also create, view and edit your processes in Vaira Office: [**Free Vaira account:**](https://support.vaira.app/kostenloser-vaira-account-wie-kann-ich-in-und-mit-dem-vaira-office-arbeiten?hsLang=en) [**How can I work in and with Vaira Office?**](https://support.vaira.app/kostenloser-vaira-account-wie-kann-ich-in-und-mit-dem-vaira-office-arbeiten?hsLang=en)   **Got a taste for it?** The licensed version allows you to completely customize your processes and digital work. - You can create **your own digital forms** with **different field types**. - You can define **optional and mandatory fields** yourself. - You can add **component and service specifications** to your process and add them to your measurements. You can then **assign components, service items and more to** your **survey points** with just a few clicks. - You can see the **photo evidence** in the Vaira app and in Vaira Office, ensuring quality assurance and traceability of measurements. - You can **build** your **processes yourself from start to finish** and **adapt** them **dynamically and in an audit-proof manner**. - You can create automatic **reports** on your processes. - You can view **audit logs** for every change. - You can add **more** **users** to your processes, **create groups** and even **integrate other companies into your processes**. - And much, much more. Our sales team will be happy to talk to you about which scope of Vaira is right for you. We will then create an offer that meets your needs and makes your work digitally easier! **Here you can find an overview of the licenses for Vaira:** [**The Vaira licenses**](https://www.vaira.app/preise/?utm_source=support.vaira.app&utm_medium=wissensdatenbank&utm_term=die-vaira-lizenzen&utm_content=89225870241) **You can schedule a free 10-minute call with our sales team here:** [**Schedule a 10-minute call**](https://www.vaira.app/rueckruf) **Find out everything about the free 14-day full version here:** [**Information on the free 14-day full version**](https://support.vaira.app/wie-erhalte-ich-die-14-tage-vollversion-zum-testen?hsLang=en) - [Welcome!](https://support.vaira.app/en/welcome?hsLang=en) - [Installation](https://support.vaira.app/en/installation?hsLang=en#main-content) - [Use Vaira for free – free account & 14-day-test version](https://support.vaira.app/en/installation?hsLang=en#use-vaira-for-free-free-account-14-day-test-version) - [Account](https://support.vaira.app/en/installation?hsLang=en#account) - [Vaira App](https://support.vaira.app/en/vaira-app?hsLang=en#main-content) - [Installation](https://support.vaira.app/en/vaira-app?hsLang=en#installation) - [First Steps](https://support.vaira.app/en/vaira-app?hsLang=en#first-steps) [![Vaira-Logo](https://support.vaira.app/hs-fs/hubfs/Vaira%20Design-Elemente/vaira%20logo%20top%20name%20bottom%20transparent.png?width=100&height=100&name=vaira%20logo%20top%20name%20bottom%20transparent.png "Vaira-Logo")](https://vaira.app) Vaira UG (haftungsbeschränkt) Technologiepark 13 33100 Paderborn [Impressum](https://vaira.app/impressum) Copyright © 2025, Vaira UG (haftungsbeschränkt)